We have just received the following Notice from Ms Candasamy, Acting Head: PAIA at the SAHRC:
The South African Human Rights Commission (the Commission) received notice on 26 November 2015 from the office of the Minister of Justice and Correctional Services confirming that the Minister has "decided to further exempt private bodies from compiling the Manual contemplated in section 51(1) of PAIA for a period of five years with effect from 1 January 2016."
The notice of exemption is yet to be gazetted. The Commission will make same available as soon as it has been published.
Please note that although this early notice was provided as a courtesy by the SAHRC, it is not legally binding and has no effect on the actual requirements of S 51 of the PAI Act 2 of 2000. In terms of the PAI Act, only the Minister of Justice and Correctional Services may grant and extension.
The extension, when granted, will be effective from the date given in the Government Gazette in which it is eventually published.
Private bodies are encouraged to compile and file their PAIA Manual even though an extension may be granted. This must be done once only and, despite the possible extension, will have to be done at some point.
So, we recommend that you "Do It Now" using the easy-to-use facilities that have been made available here. Also note that once you have created your PAIA manual, you will be able to edit and update this online at any stage, at no extra cost to you.
For only R199.00 create your PAIA manual in minutes.
Now you can create your own PAIA Manual online in minutes!
What the Act requires:
The Act requires all public and private bodies to compile
manuals that must contain information which is to be made available in certain
In essence, this means that if you are in business as a sole proprietor,
partnership, close corporation, private or public company, business trust or
co-operative, you are required to compile and file a Manual.
This requirement also applies to every body-corporate of every
residential complex in South Africa
Are you ready?
Now you can create your own Manual online in minutes!
The Manual must contain a minimum amount of information about your business. This information falls into two basic categories. These are:
- Name of Business
- Head of Business (Name and Title)
- Position (Description of Position)
- Postal Address
- Street address
- Phone Number
- Fax Number
- Email Address
- Website if applicable
Types of Records that are kept by your business
We have prepared an extensive list of subjects on which most businesses hold records and the categories of records held in each subject. You may simply select the appropriate categories and subjects from a list.
We have prepared an extensive list of descriptions of the kinds of records that are normally kept in accordance with any other legislation that may apply. You may simply select all of these from a list or only those that you know apply to your particular business.
We suggest that the person who is tasked with going online and providing the information should have an intimate knowledge of the business. This will ensure an easily completed session and the immediate production of your Manual.
All you will need for this purpose is 15 or so minutes of dedicated time online.
Once you have completed the details called for and made your selection, hit the Submit button.
You will be taken to a page where two payment options are available:
If you choose the Credit Card option, our secure server will accept payment and the Manual will be available immediately. Within seconds you will receive an email from us with your Manual attached.
If you choose the EFT option, we will email an invoice to you with our banking details and the contact details for sending proof of payment.
Once we receive proof of payment, the Manual will be delivered to your email address within
The Manual comes in Adobe PDF format. This has several advantages:
- The file is a small one and transmits quickly;
- The file can be attached to any email message. Most ISP’s allow these kinds of attachments and do not block them.
- The file cannot be tampered with by any person to whom you send it;
- The file can immediately be uploaded in that format onto your website;
- The file prints beautifully and is available every time you need to provide any person with a copy of the Manual.
But our service does not end there!
We will also send a copy of the Manual to the Commission for Human Rights.
This fulfils your obligation to file a copy with the Commission as required in the Act. You will receive a copy of the email to the Commission and will receive their acknowledgement of receipt.
A copy of the Manual will also be loaded onto our website and you will be given a unique location (URL) that will allow any person to view the Manual online. If you do not have a website of your own, you can use this address on our website in all your correspondence and business documents as a demonstration of your compliance with the Act and as a destination for any enquiries.
With your username and password will enable you to go login and amend
your Manual at any time during the first twelve months after creation. After any amendment, the amended Manual will again be sent to the Human Rights Commission with a request to update its records. You will receive a copy of this mail for your records.
We can do this for you Now – simply and very quickly.
All it takes from your side is 15 minutes of dedicated time online (it may take a lot less time than that) and the payment of our fee of R199.
- An Invoice will be mailed to you immediately.
- This expense is fully tax deductible in your business.
We are so sure of the quality of our service that we will give you an unconditional 100% money-back guarantee if you are not totally happy with the Manual we produce for you.